Owner
Build the teams, assign the coaches, run the money.
Owners see everything. Nobody else has to.
Can
- Set up teams and divisions in an afternoon, then hand each one to a coach.
- Invite a single parent, or everyone at once.
- One ledger for every fee, every family, every season.
Can’t
- Nothing is hidden from an owner — including every message channel in the club, because they are answerable for what is said in their club's name.
Spring 2027
Teams
| 12U ThunderCoach Ruiz · 13 players | 13 / 13 joined |
| 10U CometsCoach Patel · 12 players | 10 / 12 joined |
| 11U TravelCoach Okafor · 11 players | 11 / 11 joined |
| 8U BoltsNo coach yet | Assign coach |
Coach
Coaches see their own team and nothing else.
Not by policy — by design. Editing the address bar does not get them another roster.
Can
- Imports their own roster from whatever spreadsheet they already keep.
- Invites those parents, one at a time or all at once.
- Runs their own tryout and scores it from a phone.
- Starts a group off their team — a carpool, a tournament weekend.
Can’t
- Another team's roster, families or contact details.
- The club's ledger, or any family's balance.
- What an item costs the club, as opposed to what it is sold for.
Coach Ruiz
12U Thunder roster
| Mateo MartinezParent: Carla Martinez | Joined |
| Chidi OkaforParent: Ngozi Okafor | Joined |
| Liam BrennanParent: Sean Brennan | Invited |
| Owen WhitakerNo parent email yet | Not invited |
Treasurer
The ledger, the late list, and year-end in one export.
No treasurer? The same tools stay with the owner. Nothing is blocked waiting for a role nobody filled.
Can
- Delinquency sorted by how late it is, with reminders that come from your address.
- Money going out too: umpires, field rental, tournament entries.
- Hand the board a year-end export instead of a shoebox.
Can’t
- Every team's message channel. Money is club-wide; a conversation is not, and a treasurer is usually also a parent at the same club.
Spring 2027
Receivables aging
| Current41 families | $6,120.00 |
| 1–30 days4 families | $1,465.00 |
| 31–60 days1 family | $610.00 |
| 60+ daysNone | $0.00 |
Parent
One balance across every child and every fee.
Parents see only their own family, in your club's colors, on your domain.
Can
- Pays dues, uniforms and tournament fees in one checkout.
- Enters their own children's uniform sizes, so nobody chases them.
- Signs waivers on a phone before the first practice.
Can’t
- Other families, other children, or the club's ledger.
- Their child's team channel is the one they are in — not another team's.
The Martinez family
Balance: $855.00
| Mateo · 12U ThunderDues, uniform, tournament | $540.00 |
| Sofia · 10U CometsDues, uniform | $340.00 |
| Sibling discountApplied automatically | −$50.00 |
| Medical releaseNeeded before roster placement | Sign now |
Who sees what
Not a policy document — this is how the queries are written. A coach asking for another team by editing the address bar gets an empty page, not a roster.
| Owner | Coach | Treasurer | Parent | |
|---|---|---|---|---|
| Every team's roster | Yes | Own team | Yes | Own family |
| Family contact details | Yes | Own team | Yes | Own family |
| The club ledger | Yes | — | Yes | — |
| A family's balance | Yes | — | Yes | Own family |
| What an item costs the club | Yes | — | Yes | — |
| Tryout scores | Yes | Own tryout | — | — |
| Message channels | All | Own team | Own teams | Own team |
| Payables and year-end | Yes | Own expenses | Yes | — |
| Club settings and branding | Yes | — | — | — |
Every one of those logins is included. There is no per-administrator charge on any tier.
Put your coaches in before you decide anything.
The free tier covers one team of 30 and needs no card. Invite a coach and a parent and watch what each of them gets.